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Office Manager

Berlin, Copenhagen, Frankfurt, Hamburg, London, Munich, Paris, San Francisco, Stockholm, Warsaw

We are:

Carlsquare is a partner-led, independent tech investment bank that supports companies and their shareholders to implement their strategic goals. We advise owner-managed and market leading enterprises, growth companies with innovative technologies and business models, alongside venture capital and private equity investors, family offices and corporations that want to create growth and increase value together with such entrepreneurs. Key services include transaction advisory across M&A, debt capital, IPOs and structured capital solutions.

Carlsquare was founded in 2000 by Michael Moritz and Mark Miller in Hamburg and has a global presence with 150 employees in Berlin, Frankfurt, Copenhagen, Hamburg, Munich, London, Paris, San Francisco, Stockholm and now Warsaw.
For more information about Carlsquare, please visit

You will be:

  • Supporting during the initial phases of opening the new office in Warsaw – scouting locations, comparing and negotiating offers, contacting suppliers, and other ad hoc tasks, as required
  • Supporting management and the team in all administrative and organizational matters
  • Travel planning and booking for management and the team 
  • General organizational tasks (procurement of office materials, mail processing, etc.) 
  • Coordination as well as pre and post preparation of conference rooms, reception and hospitality of guests 
  • Preparation and review of expense, travel expenses and credit card statements 
  • Processing, preparation, and dispatch of incoming and outgoing invoices

We will:

  • Offer you an open working atmosphere and team culture, in which each person works with you eye to eye 
  • A challenging and varied field of activity in a growing company 
  • Good opportunities for further education and development 
  • Laptop + company mobile phone 
  • Attractive company events

We look for:

  • Completed vocational training in the commercial field or similar 
  • Professional experience in Office Management/Business Management 
  • Initiative, commitment, and discretion 
  • Independent work and very good organizational talent 
  • Strong English language skills in both written and spoken form 
  • Proficient in MS-office standard programs 
  • Representable, winning, and confident in appearance with professionalism and commitment
  • German language skills a plus

Would you like to be part of our Carlsquare team in Warsaw? We look forward to receiving your CV. Please send your application to